Initial Inventory Setup

For Inventory Tracking to work correctly, the database inventory needs to match your current inventory and be set up with your preferences.

In the Inventory Module, select the Items tab, then:

1.	Limit the number of items in the grid by indicating which items you use as follows:

•	Select Show: Items we use. For items you DON'T use, select the record(s) and choose Mark the selected record(s) as Not In Use from the Action menu or the right click pop-up menu.

•	Select Show: Items we don't use. For items you DO use, select the record(s) and choose Mark the selected record(s) as In Use.

To speed up the process, manipulate the records in the grid in ways that limit the records, then select multiple records at once before marking as in use or not in use.

We recommend that inventory items NOT be deleted. Simply set them to 'not in use' so they do not initially show in the grid.

2.	Add additional items to the inventory that you use that are not in the Awana Catalog.

3.	Modify the Sell Prices. This is the price you charge for items. It may differ from the Awana Catalog price (for example, rounding up to cover shipping costs). The Sell Price is used when creating a fee.

4.	Enter how many of each item you have on hand in the Quantity in Stock field.

5.	Set the Inventory Tracking preferences.

With all of this set correctly, as awards and fees are created and orders are received, the inventory quantities are adjusted automatically and accurately!