Opening a record from the Curriculum list opens the Generic Handbook window. It can also be opened using the Open Handbook button on the Member Window > Handbooks toolbar. This form displays the detailed data for each handbook. It has four tabs, as described below.
General Book Information
Under the General Book Information tab, some fields are read-only and are presented for informational purposes. Though changes are rarely needed, the following fields do allow editing:
| • | Inventory Items - lists inventory records for the various translations of the handbook. Any translations "In Use" are included in the initial display of books in the Handbook Assignment dialog. |
| • | Handbook Assignment Dialog Note - this appears in the Handbook Assignment dialog. It can help users make the correct selection, especially if there are multiple revisions of the same book. |
| • | Base Club Name - the PRIMARY base club that uses the book. |
| • | This is an Entrance Booklet - indicates the book is used as an entrance booklet. |
| • | Counts toward the Cumulative Book Awards - indicates the book should be counted toward major book awards, such as Excellence, Timothy, Citation, etc |
| • | This is a Bible Reading Plan book - used by Trek or Journey to track completion of reading through the books of the Bible |
| • | # of Required Sections - indicates how many required sections are in the book |
| • | Used by Grades - tracks which grades use this book. |
| • | Verse Count - shows the number of verses included in the required sections of the handbook. |
Units and Sections
The Units and Sections tab displays all the handbook sections in the book. The following fields are editable:
| • | Required - required sections appear on the "Required" sections tab wherever handbook sections can be marked as completed, such as the handbook panel of the Check-in module, or the Handbook tab of the Member form. Sections that are NOT required are considered Review or Extra Credit sections, and appear on the Review/Extra Credit tab. |
| • | Group Name - indicates what group the section belongs to. We recommend not making changes to the Group Name values as this might impact award triggers. |
|
Changing the required status of a section from 'Yes' to 'No' does require removing the Group Name for that section so the database does not include that section when evaluating the sections for the group award. To remove the Group Name, click into the cell and then press the Delete button.
|
| • | 1st Award for completing the Single Section / 1st Award Item# - award to trigger when the specific single section is completed. Generally only Cubbies have values here because they get a sticker for everything they do. |
| • | 2nd Award for completing the Single Section / 2nd Award Item# - works the same as corresponding 1st Award fields but allows a second award to be triggered when the single section is completed. |
Section Groups and Awards
The Section Groups and Awards tab includes a grid with records used to trigger awards for a group of sections that have been completed (for example all Green Jewel 3 sections). Under the Units and Sections tab, sections have a Group Name. When all sections with the same Group Name are completed, the corresponding award (as defined by records in this grid) is triggered. When using the common award system recommended by Awana, these should not need to be changed.
The Default Award Set might have more than one option. For many years T&T used seals. They later changed to the various badges and patches. These were set up as a new award set. Choosing the default award set allowed use of a supply of older awards before switching to newer ones. The default award set here determines the award set to use when a book is assigned. Award sets for individual member's books are managed by opening the Member record, going to the Handbook tab and then clicking in the Award Set field of the assigned handbook.
Cumulative Section Awards
The Cumulative Section Awards tab includes a grid with records used to trigger awards based on a set number of sections being completed (for example, any 4 sections in a book). When the section count is met, the corresponding award (as defined by records in this grid) is triggered.
The Default Award Set might have more than one option. For many years T&T used seals. They later changed to the various badges and patches. These were set up as a new award set. Choosing the default award set allowed use of a supply of older awards before switching to newer ones. The default award set here determines the award set to use when a book is assigned. Award sets for individual member's books are managed by opening the Member record, going to the Handbook tab and then clicking in the Award Set field of the assigned handbook.
