Author Topic: New T&T Books - Still divide club as UA and UC  (Read 338 times)

gilstadg

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New T&T Books - Still divide club as UA and UC
« on: August 27, 2019, 10:54:44 PM »
The new T&T books are used for grades 3 - 6, but we still divide our clubs in grades 3-4 and 5-6. We also use the chevrons for  grades 3 and 4 and the UC badges for 5 and 6.  To do this, we have to manually change the award set for each 5th and 6th grader.

Is it possible to create a second entry for the books, something like "Discovery of Grace (UC)", so we can just select that version of the book and have the correct award set automatically?

Annette

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Re: New T&T Books - Still divide club as UA and UC
« Reply #1 on: August 28, 2019, 09:38:50 AM »
You can avoid opening each of the records to manually change the award set with a little strategy during book assignment.

Under Admin > Curriculum, open the handbook record.  On the Cumulative Section Awards tab, there is a Default Award Set selection.  This is the award set that will be associated to the book when it is assigned. It defaults to the UA Emblems.  With it set to (UA) Emblems, go ahead and assign the book to all 3rd and 4th graders (but not 5th and 6th graders) that will use these awards.  Then, go back to the handbook record and set the default award set to UC1 emblems.  Assign books to 5th graders.  Those books will use the UC 1 emblems as the award set. Then change the default award set to UC2 emblems and assign the books to 6th graders. Those books will use the UC2 emblems.  You will only need to open the member record and make adjustments if a book inadvertently gets assigned with the wrong default.

MaureenCooper

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Re: New T&T Books - Still divide club as UA and UC
« Reply #2 on: August 31, 2019, 07:19:04 PM »
 We are doing the UA emblems to 3, 4, 5 graders.  Our 6th graders only will do the UC2 patches.  The Handbooks have already been assigned to the clubbers.  How do get the UC2 patches to come up for the 6th graders?  Do I need to unassign and then reassign?
Maureen Cooper
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Tri-City Church, Vista CA

Annette

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Re: New T&T Books - Still divide club as UA and UC
« Reply #3 on: September 03, 2019, 10:30:01 AM »
You don't need to reassign the book. For each of your 6th graders, open the Member record and go to the Handbooks tab.  Make sure the 'Award Set' column is showing in the handbooks grid. That field has a dropdown selection that you can change to a different award set.  Select UC2 Emblems. Save and Close the record.

When the book is assigned, this field gets set to whatever the default setting is under Admin at the time. That's why it helps if you set that first and assign the books by grade/s based on the award set needed.

MaureenCooper

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Re: New T&T Books - Still divide club as UA and UC
« Reply #4 on: September 10, 2019, 09:23:22 PM »
It worked.  Thank you.
Maureen Cooper
Commander
Tri-City Church, Vista CA