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Q&A / Re: Awana GO Award
« Last post by MaureenCooper on May 08, 2020, 12:44:06 PM »
That worked.  Thank you.
Q&A / Re: Awana GO Award
« Last post by Annette on May 08, 2020, 10:40:13 AM »
You need to change the award trigger under Admin.

Go to Admin > Curriculum and open the book record for Discovery of Grace. On the Section Groups and Awards tab, locate the record with the Section Group Name of "Awana GO". NOTE: there are three separate records for the three different Award Sets (i.e. Emblems, UC1 Emblems and UC2 Emblems) that all need to be changed. TIP: filter the Section Group Name column to show only "Awana GO" to quickly locate all of them.

For each row, click in the "Award" column and there will be a dropdown arrow at the end.  Click that and select the Yellow emblem. Then click the small checkmark button at the bottom of the grid to save the change.

That will cause the yellow emblem to be triggered when that section is completed.  It will not change any red awards that were already triggered.  To do that, open the individual award record (from the main Awards module, or the clubber's Awards tab in the member record). In the Award Name field, click the dropdown and select the yellow award.  If you have a lot of these, let us know and we can help you get them switched.
Q&A / Awana GO Award
« Last post by MaureenCooper on May 07, 2020, 08:05:19 PM »
When I check the Awana GO completed box, it only allows me to choose the Red patch.  The other 3 colors are in the inventory.  We are using the Yellow one this year because it matches DOG handbook.  I have it marked as in use. What am I not doing?
Q&A / Re: Projecting Awards
« Last post by Annette on April 27, 2020, 09:28:31 AM »
Because Trek and Journey often have multiple books (ie Bible readings or two handbooks), it makes it tricky to predict the awards.  The code right now shows the same award for completion of each part. Especially this year in Journey where they've returned to two study guides plus the Bible reading, it will show the award for each piece.

That aside, I see that for a given book it is sometimes showing multiple awards and that is a bug.  We are currently working on this report to address the bug and also make it more accurate for Trek and Journey.
Q&A / Projecting Awards
« Last post by MaureenCooper on April 24, 2020, 12:44:48 PM »
There are multiple projected completed book awards on the clubber status report. For instance, they show the 5th book award, Milestone 3 times. 
Videos / Working with Grids
« Last post by Annette on April 10, 2020, 12:19:27 PM »
Grids are used throughout the AW database. Understanding how to customize a grid and manipulate the data in the grid will help efficiency in data entry and provide helpful information about the data.  This video will cover:

Customizing the Grid: Showing / Hiding header bands and columns
Manipulating Data: Sorting; Grouping; Filtering
Finding Records: Incremental searches; Search boxes

Note: the video does not cover selecting multiple records in the grid.  For that information, please see this post:
Videos / Inventory - Beyond the Basics
« Last post by Annette on April 10, 2020, 12:17:40 PM »
The Getting Started Series of videos included basic information about the Inventory.  This video provides additional information for those planning to track inventory in the database. It covers the initial setup and a quick look at Orders.
Videos / How to Create Ad-hoc Reports
« Last post by Annette on March 26, 2020, 11:00:41 AM »
Sometimes you need information that is not readily available with the formal reports.  In that case, you can often get the information you need through an ad-hoc report.  Ad-hoc reports are created by customizing a grid and then printing or exporting the data.  This video uses an example of getting a list of clubbers who have attended at least once during the club year.
Q&A / Re: during Covid . . . kids passing sections at home
« Last post by DebLiveOak on March 25, 2020, 10:49:03 AM »
Thanks!!   ;D
Q&A / Re: during Covid . . . kids passing sections at home
« Last post by Annette on March 25, 2020, 10:45:46 AM »
[Note: I believe you are a web customer, so I am answering this based on that and will move the post to the web section.  For desktop customers, there is an option under Admin > Options > Check-in to turn off the auto-check Club Attendance.]

As with many other new situations we are all navigating, we never anticipated clubbers saying verses remotely!

We do already have a request to make this an optional setting (like it was in the desktop).  We will see what we can do.

In the meantime, the best work-around is to clear the attendance for days you know you didn't meet. There is a quick and easy way to do this in the Remote Client. On the main Check-in grid, set the club date at the top to a week you did not meet (like 3/24).  Filter the Attend Club column to show any that are true. With focus in the grid, press Ctrl+A to select all records. Then, right click to get the pop-up menu. There is an option to Set Attendance > Not Present.  When you select that, there will be a confirmation.  Click Yes and all of the attendance will be cleared.

[Note: there is also an option in the pop-up to Excuse attendance if any clubs want to go that route. A caution on this option: if you excuse all of the attendance, then mark a section on that date, it will override the excused absence and mark the attendance.]
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