When an Award item, or a Fee record is created it is assumed that the item was pulled from Inventory and set aside for that clubber. I had to make a decision to adjust inventory when either: a) the record was created, or b) when the item was handed over. I decided to go with "a" because the item really is depleted from inventory because it has or needs to be set aside for that clubber. If for some reason it does not get handed over... maybe they are not in uniform for example, that item is still technically "used", even if it sits in a cabinet for a week with their name on it. Same goes for newly assigned books and uniforms that are waiting in the wings until the clubber finishes their entrance booklet... those items are technically depleted from Inventory counts and you'd need to know that to help manage your remaining quantities and plan for re-ordering.