Our Purpose

... in creating the Approved Workman database is to help club secretaries reduce their record-keeping burden, and to help leaders spend more of their precious time in ministry to kids instead of completing paperwork. 

How does the software accomplish this?

For starters, it lets you easily transition from an inefficient paper-based record-keeping system to a streamlined program on a laptop or desktop computer. You will be able to perform the vital club administration tasks more easily, quickly, accurately, and in less time than you currently spend. In addition, you will be able to view, analyze, and work with your data in ways that would be nearly impossible to do with paper records.

AW provides abundant features to help you accomplish the many tasks that are essential to a well-run club.  Some of these features include:

  • An interface that is easy-to-use, intuitive, consistent, and predictable. This means you will be able to get up to speed very quickly
  • The ability to store/display/print clubber photos to make it easier for leaders to learn the clubbers' names and faces
  • The ability for you to customize many aspects of the functionality to suit your individual needs. You will have complete control of most drop down list values, you can create custom club names, you can set point values for check-in categories and completed sections, and you can set parameters for attendance awards, and more
  • The ability for you to customize the grid layouts by selecting the columns you want to display along with their size and position
  • Powerful grids you can use to quickly and easily analyze your data by sorting, filtering, grouping, printing, and exporting
  • A wide variety of pre-defined formal reports, each with its own unique data-entry screen that allows you to specify selection criteria as well as sorting and grouping options. All reports may be previewed, printed, or exported to a variety of external file formats such as Excel, RTF, HTML, XHTML, and PDF. This will make it very easy for you to email reports to your leaders or post on your web site.
  • A household relationship structure that eliminates redundant entry and makes it easy for you to see and work with all persons in a household. You can quickly add members of the same household, and when you change the address or other information for one family member, the records for the other household members are changed simultaneously
  • Customizable Registration Forms generated with pre-filled data when the new year begins so that parents can simply verify and adjust information for their children who are returning to club
  • Multidimensional access to items such as clubber contact information, attendance and dues paid, team assignments, handbook progress, uniform and handbook expenses, and more
  • Weekly check-in and progress information entered directly into the database, and points awarded accordingly and calculated automatically
  • A robust Inventory tracking system that is integrated with the automatic awards generation. As a clubber in Cubbies, Sparks, or T&T completes a handbook section, all you have to do is click the mouse to mark it complete and the database will determine if an award is earned, and if so it will create an award record and automatically reduce your inventory count for that item, and if needed, it will add the item to your order form.
  • Numerous reports that can be generated from this information, as well as printed lists of clubber information (including each individual’s picture, so learning names becomes easier!), nametags, mailing labels, birthday reports, and so on.  These reports can also aid analysis of your club to help you evaluate how your club is running and identify areas that you would like to enhance. 
  • Awards for sections completed are indicated on each clubber’s record as they achieve them, and handbook completion can be predicted for specific children as the end of the club year approaches.  Reports can be generated to help leaders encourage children in pacing their work to guide them toward accomplishing their goals.
  • Calendar, theme nights, and events can be entered and followed within the software
  • A New Year Set-Up feature that gets you ready for the next club year in just minutes. It allows you to transfer all information to the next club year and it will automatically promote clubbers to the next grade and club level. It will also reset certain clubber data like net store point values and registration status.
  • Security of data, with user accounts of different types accessed by name and password.  Built-in Backup, Optimize, and Repair utilities are included. 
  • Periodic updates that continue to add functionality
  • Excellent support via, email, phone, and remote connections
  • Access to the AW message forum where you can share ideas with other users 

There are many more features than are listed here.  For more information and a number of detailed examples, click the Screens link above.

Consider how you can maximize the impact of your Awana club's ministry to the next generation through efficiencies gained by implementing the Approved Workman database.

 

Compact and Portable

In addition to the numerous features listed at left, you can maximize portability by running your database DIRECTLY from a USB flash drive!  This will make it easy to move your data back and forth from home to church.

Multiple users* over a local area network

AW supports multiple users accessing a single database over a local area network. 

Multiple users* without a network

Do you have multiple secretaries and a need to share the data but you don't have a network?  No problem!  AW can handle multiple users operating in a non-networked situation through the Club Check-out/Check-in features.

This functionality will enable the Primary secretary to "check out" one or more clubs onto a Secondary USB flash drive and then give that Secondary database to another secretary for use on another non-networked PC at home or at church. Once the Secondary secretary is finished with their data-entry, they hand over the USB flash drive so their work can be synchronized back into the Primary database.


* Multiple licenses are required to enable this functionality.